Vision For Your Space

The planning stage in interior design is also known as the programming phase. It is in this stage where the client is interviewed to catch the vision that is desired on the project. The vision may include re-configuring current furniture to meet growth or divestiture needs, or to do a remodel of the space so that it creates an atmosphere that inspires.

The vision of your space is very important in that it will reflect the culture of your company.

Take some time and consider the following 2 questions:

Is your vision to have an office space that is inspiring to your team?

How do you want your space to be presented to your customers?

If you want your company to be a great company it starts by having your space reflect that desire. It starts with planning. The planning is either great or bad.

The more planning that is done, the better the outcome of your space. Can you remember a space that looked great? You just wanted to be there and felt good about being there? That was great planning.

Can you remember a space that does not look that great? That is bad planning. Or the plan was that there was no plan.

If you want great results than the planning stage should start with;

How do I want people to feel in my space?

Is your meeting space a trip?

Have a safe trip, see u next fall..

If you have a conference room that has cords running across the floor to the table from the wall, then this is for you.

Not only do the cords laying across your floor look bad, but they are a hazard to your employees and guests.  If you have clients coming to your meeting space nothing says we are a sloppy company like a disheveled meeting space.

Here are some common, expensive ways to fix this.  And one smart, cost effective way.

First, you need to interview contractors to drill a hole in the concrete floor underneath your conference table or location where you need electrical & data.  If you are lucky enough to be on the 2nd floor or above and you can talk the tenant below you and the building management to let you run electrical and data through the ceiling to your hole, that would be the next step.  If this stroke of luck is not in your cards, then you will need to either “floor trench in the concrete from that hole in the center to the wall to get connected, or you will need to run an electrical & data film under the carpet.  Either way you, these are costly solutions.  Sure you could also run wire mold, but then  you might as well duct tape the wires to the floor.  You could also install a power pole from the table to the ceiling but c’mon really?  The other way, and yes I am laughing, is to install a raised floor, or also known as a computer floor.    Yes they still make those.   (The also still make raised platform shoes as well.)

Raised Floor

Raised Platform Shoes

Ok, here is the smart, cost effective way.

Install a power track, that goes under the carpet, it is raised gradually and is less than an inch high.  Depending on your existing carpet, you can cut it and stick this power track underneath.  You run this from the wall to the center of  your conference table, and then we can have a professional installer drill a hole in your conference table, add a power/data module in that freshly cut hole.  An electrician will hook up the electrical and  then run the data and you have a meeting space that will make you proud.

Easy enough?  www.thinkspaces.com can help you with the whole project.  You can also use this for workstations, or any other application where you need to get electrical or data to the a location in the center of a room.

Playing it Safe Is Risky

We were recently asked to come to a school in the suburbs to help them with a space issue.  We meet the department head.

The student services area at this high school has not been updated for the the computerized world. They basically missed the 90′s and now into the last year of this decade they are in desperate need to update the space so that it can handle technology and traffic flow.  What has been done in the past is a band-aid approach,  supplementing a metal desk with a computer cart, taping wires to the floor with duct tape, and a collection of mismatched office furniture throughout the space.  This school houses about 2500-3000 students, and is in a affluent neighborhood.  In this office space, the secretaries are not located near the staff they support, and there are a lot of  students coming and going which cause major traffic flow problems.   They have had “furniture dealers” come out in the past and give them quotes using  basic floor plans to sell more furniture but nothing has been done yet.

Seeing how this school has not updated this area at least the last 20 years or so, it is imperative that they get the design of this space right when they do this, because it will probably be another 20 years or so before they get this chance again.

After our evaluation, we gave a modest proposal of the cost to redesign the space to the department head who requested this.  This proposal explains that we will provide a space plan that will take into consideration the adjacency of the office staff,  the traffic flow from students, common task areas needs,  along with other related items.  We would also provide a concept board that will include flooring, ceiling, paint & wall covering selections so that they will have an overall vision for the new atmosphere of the space.  Other considerations that would be taken into account is lighting, electrical & data needs, artwork & accessories, evaluation of noise issues, new furniture options, plus a plan to incorporate current furniture into the plan if necessary until budgets open up to by new furniture.

We gave this proposal to the department head, who then had to give it to her boss who is in charge of facilities for the school.  The person in charge of facilities who would not let us have a conversation with him, he told the department head he never had to pay for a space plan before and that is not how they do things there.  That pretty much explains it right there. That is exactly why the space looks and functions so poorly.

What he was really saying is that the way they have been doing things is broken. Their space is the evidence.  A band-aid approach of getting new furniture will NOT be a long-term solution.

While this may seem to be the safe approach for this facilities manager it actually adds more risk.  As Seth Godin points out in his blog “When people become cogs” Safe is Risky.

What has to be understood here is that your space and your staff are assets, just as cash is an asset.  But you can improve your assets by investing cash.  Training your staff to perform their jobs better is a good investment.  Investing in your space can have the same return.  Investing in your space will have dramatic affects on the performance of your staff.   Instead of spending countless hours  every week walking from one side of the space to the other to interact with the  staff they support, their time can be used more efficiently by doing the work they were actually hired to perform.  By eliminating the  traffic flow problem you will increase productivity for all involved.  Creating an atmosphere that has ambiance and functionality should be the goal.  Ambiance and functionality will improve productivity and morale.

Is it safe for this decision maker to do what has always been done?

Is it safer to take a risk and spend the time and money to get the space done right so that the staff that uses it can function to their fullest potential?

Is this administrators legacy going to be “I save the school a few dollars at the sacrifice of staff and students?”

Safe is Risky!

The Cubicle, A Workspace or A Prison Cell

The corporate prison cell for many workers, today a lot of companies have cubicles with blah gray fabric, trim and work surfaces.  Add grey walls with gray carpet, and these make your office environment resembles a prison.

Well it does not have to be that way. You can have your office cubicles inspire your work place environment by getting creative with different color selections.

After all, the person who sits at the cubicle is the one who your company has invested and entrusted with earning profits for your company.  Shouldn’t they have a workstation and a surrounding environment that is inspiring?

Would a remarkable working atmosphere make them happier and improve loyalty and productivity to your company? Thus improving profits?

Workspace or prison cell?

Is it better to have your employees dread were they work or boast about it?

Really?

Your Office is a Tool

Productivity in your home or workplace often means being organized. Having the the right tools to support your organization is important. So is having the right furniture.

Your furniture is a tool that supports the work you do. If your furniture gets in the way of making you productive then your customers, your company and you are losing out.

If your company has not embraced furniture that supports the technology you use, then you have a responsibility to point this out.

Why?

In today’s rapidly changing and globally competitive market it is important that you use the necessary tools to support the work you do.

Adequate work surface space, proper storage components, a chair that you can sink unit for hours at a time, fabrics and finishes that are pleasing to the soul are all important to making your company competitive.

As the service industry continues to out pace manufacturing it is ever more important that our biggest investment we make is in people.

People run this economy.

People run your company.

People make you profits.

People help your customers.

Can you actually say that your work environment is pleasing to the soul?